Paperwork Verification

Delivered. Verified.
Ready to bill.

When a load delivers, FleetCal checks the paperwork against the rate con and every stop, confirms your required docs and accessorials, and tells you the moment it’s ready. Clear the queue with two keystrokes and send clean loads straight to Billing.

Verify & release

Every delivered load lands here, ready to verify.

Once a load is marked delivered, it lands in the paperwork verification queue. Here you can see what’s ready to release for billing, flag loads that need to be followed up with, and filter by accessorial so a pending detention request or lumper reimbursement never slips into an under-billed invoice.

Paperwork board filtered to loads with accessorials
Review Queue15
Accessorial: Detention
Detention APPROVED$90
3 hours detention, shipper
Total$90
Docs at a glance
See which docs are present and which required ones are missing, right on the row.
Filter by accessorial
Narrow the board to loads with a detention, lumper, or layover.
See approval status
Hover any load for the breakdown and whether it’s approved.
Nothing under-billed
Confirm every approved accessorial before it goes to Billing.
The review queue

Verify side by side. Clear the queue. Release to Billing.

Open the review queue and the POD sits next to the rate con and a list of the stops. FleetCal checks which documents are present and which are missing, so you know when it’s ready to release. Use the keyboard shortcuts R to release, F to flag, or skip to review later.

Load closeout: rate con and POD side by side with the ready-to-release verdict
Rate con & POD, side by side
Before & after

The old way, and the FleetCal way.

Here is what changes the day a fleet moves onto FleetCal.

The manual way
Collecting PODs

Drivers text or email photos whenever they remember, buried in threads, often blurry or missing.

Chasing missing docs

Realize a POD is missing when the broker asks, then hunt down the driver days later.

Reviewing the POD

Pull up the rate con and POD together to confirm they match the requirements, or just hope it’s enough.

Finding old paperwork

Search your camera roll and email history, hoping the driver sent the right file.

With FleetCal
Collecting PODs

Drivers are prompted to upload when they mark the load delivered. Every doc lands on the right load.

Chasing missing docs

Loads without required docs show a flag. You see what’s missing before billing, not after.

Reviewing the POD

See the POD and rate con side by side for review, then release it for invoicing in seconds.

Finding old paperwork

Every doc is filed to its load and searchable. Pull any load’s full packet in seconds.

Keep exploring

Every step, one system.

CalendarDriver AppPaperworkBillingPayrollInsights
Previous step
Driver App
Every assigned load in the driver’s pocket, synced to the board.
Next step
Billing
Batch a week’s invoices and send them in a single sweep.
Get started

Bill clean loads the day they deliver.

14 days free. No sales call. Verify, flag, and release without leaving the keyboard, then invoice in Billing.

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